Collect the basics first
Move-in timing, lease length, income readiness, occupants, pets, rental context, and contact details are gathered before your team spends time on manual follow-up.
AI-powered leasing intake for property managers
AI Leasing Agent for Property Managers
Qualify renters, collect structured lead data, and route showing-ready prospects with one friendly AI chat link.
Structured renter leads
Showing-ready next steps
Export and webhook handoff
Rental pre-screening
Built for small and medium property teams
Turn rental inquiries into organized leasing intake.
ChatBy.Link gives each listing a guided AI conversation, so property managers can qualify renters, capture lead details, and decide the next step before calls and showings crowd the calendar.
Keep every answer structured
The AI conversation updates a clean renter lead record, so your team can scan answers, export CSV, review attachments, or send results to the systems you already use.
Step in when it matters
AI handles routine leasing intake, while your team can pause automation, answer manually, and return control to the bot when a conversation needs human attention.
After the chat
A complete renter lead, not just a transcript.
Each AI leasing intake can produce a structured summary your team can use immediately: who the renter is, what they need, whether they are ready, and what should happen next.
- Contact details, move-in timing, lease preferences, pets, and household basics.
- Self-reported financial readiness and formal-application willingness.
- Attachments, full transcript, completion status, and export-ready data.
- Next step: showing, application, manual follow-up, or nurture.
Lead summary
Ready for showing
12
fields collected
4m
median chat time
Name and phone Maya Chen
Move-in date August 1
Lease term 12 months
Pets 1 cat
Next step Offer showing slot
AI intake workflow
From listing interest to showing-ready follow-up.
Create an intake chat
Write dialog instructions and extraction rules for the property, renter criteria, required details, and next-step policy.
Share the link
Send a public chat link by SMS or email, or place it in listing replies, ads, and rental inquiry templates.
AI collects and routes
The prospect answers in a browser chat while AI updates structured fields, asks follow-ups, and prepares the next step.
Review or book
Your team sees the transcript, lead data, attachments, completion status, and showing or appointment context in one place.
Leasing use cases
AI renter intake for common property management workflows.
Use ChatBy.Link anywhere a rental prospect needs a fast, consistent first conversation before a leasing agent invests time in calls, tours, or formal applications.
Rental inquiry qualification
Collect move-in date, lease term, budget fit, occupants, pets, parking needs, and must-have property features.
Showing readiness check
Confirm availability, preferred tour windows, application readiness, and whether the prospect understands key property rules.
Document and photo collection
Let renters attach supporting documents or photos during the chat, then review them with the transcript and collected fields.
Tour and appointment booking
Route qualified prospects toward showing slots or appointment requests after required intake details are collected.
Manual leasing follow-up
Flag conversations that need a manager, pause AI when needed, and keep the full context for the next response.
CRM and spreadsheet handoff
Export renter leads or send chat events to downstream workflows without copying answers out of messages by hand.
Leasing dashboard
See completed, active, and abandoned renter sessions.
ChatBy.Link helps property managers understand the intake pipeline at a glance: who completed the chat, who dropped off, which leads are ready for review, and which conversations need follow-up.
- Review chat transcripts, structured data, attachments, and completion status.
- Track abandoned sessions and completion quality before they become missed opportunities.
- Turn collected contact details into a searchable view of renter leads.
Dashboard snapshot
Today
18
new sessions
72%
completion rate
Ready for showing 7 leads
Needs manager reply 3 sessions
Abandoned intake 2 sessions
New attachments 4 files
Integrations and handoff
Move leasing chat results into the tools your team already uses.
AI intake is most valuable when the result leaves the conversation cleanly. ChatBy.Link is designed for operational handoff, notifications, exports, and event-driven workflows.
Email event alerts
Notify your team when a chat starts, completes, uploads an attachment, or reaches another important leasing event.
Webhooks
Send chat events and completed renter intake data to CRM, automation, or internal property management workflows.
Export-ready data
Download filtered dialog results in business-friendly formats such as CSV, JSON, or XLSX for reporting and review.
"We wanted a calm, consistent way to talk to every renter before showing the unit. ChatBy.Link turns the first conversation into structured leasing intake."
Launch positioning for property management teams
Pricing
Start free, then match the plan to your leasing volume.
Free
For validating one AI leasing intake workflow before adding paid channels.
$0
- Plan capacity
- 250 monthly messages
- 3 active chats
- 10 monthly chat link sends
- 0 monthly SMS messages
- 5 campaign contacts
- 1 campaign parallel thread
- Capabilities
- Chat history
- Chat events email notifications
Most practical
Pro
For active rental inquiries that need SMS delivery, attachments, exports, and webhook handoff.
$10/month
- Plan capacity
- 3,000 monthly messages
- 10 active chats
- 50 monthly chat link sends
- 50 monthly SMS messages
- 300 campaign contacts
- 5 campaign parallel threads
- Capabilities
- Chat history
- Chat events email notifications
- Attachments
- Dialog export (CSV, JSON, XLSX)
- Chat events webhooks
- SMS messages
Business
For higher-volume leasing teams that need more active chats, branded intake, and personalized links.
$25/month
- Plan capacity
- 25,000 monthly messages
- 50 active chats
- Unlimited monthly chat link sends
- 200 monthly SMS messages
- 1,500 campaign contacts
- 20 campaign parallel threads
- Capabilities
- Chat history
- Chat events email notifications
- Attachments
- Dialog export (CSV, JSON, XLSX)
- Chat events webhooks
- SMS messages
- Personalized chat links
- Chat branding
Introductory launch pricing; final checkout details can be confirmed before activation.
Custom workflow
Need customization for your leasing workflow?
Contact us to discuss AI leasing intake scenarios, showing workflows, integrations, branding, and lead qualification flows tailored to your property management team.